Notice writing | Complete Format & Samples in PDF

Notice writing is an essential part of the school curriculum, just like letter writing and article writing. Incorporating notice writing will help improve communication, interpersonal, and organisational skills, both in personal and professional life. These skills come in handy when informing others regarding policies, clubs, events, changes, and more happening in the school, residential areas, banks, organisations, and many more.

Now that you all know why learning and practicing notices is important, you should know what notices are and the format one should follow while drafting a notice. This writing piece will also provide you with examples covering the different types of notice writing to help you all get a clear idea about notice writing.

Students can download this PDF for several invitations and replies to class 11 and 12 writing samples and practice questions.

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What is Notice Writing?

You might have heard the term “NOTICE” or might have seen it printed somewhere, but what is the meaning of “NOTICE” and how is it different from other writing pieces like letters and articles? 

A “notice” comes under the category of written communication intending to deliver an important announcement, news, or information to the target audience in a structured and clear manner. Notices are written in a precise manner, unlike letters and articles.

“Notice Writing” is an effective practical skill to initiate communication with target audiences in different environments like schools, offices, government agencies, residential areas, and many more. It does help with audience awareness and transparent communication. 

For example, during academic years, students receive notices informing them about upcoming holidays or cultural events. Now that you all know what notices and notice writing are, it’s time to introduce you all to the “Format/Structure of Notice.”

Structure of Notice

A notice writing format is as mentioned below.

TITLE

• Name of the Organisation or Institution: This will include the organisation or institution’s name and who is the issuing authority of the notice.
• Title: The title of any notice will always be "NOTICE." The title itself is an indication that a user is going to read a notice.
• Date: It includes the date on which the notice is issued.

CONTENT

• Heading: Just like an email or a letter’s subject, the heading in a notice is the subject itself. It includes a subject that will give the reader an idea of what this notice is about.
• Body: The main part that covers the information or announcement in a precise manner. The writer had to summarise the entire information in a few words. 
• Signature and Designation: To let the readers know about the issuer of the notice, this includes the name of the issuer along with their designation (in capitals).

Types of Notices

To make it easy to understand, notices are divided into six categories based on the kind of information they intend to deliver.

Meetings / Discussions

As the name suggests, it includes notices intended to inform members regarding meetings or discussions by schools, offices, societies, etc.

You are Kumar/Ankita, Secretary, West End Cooperative Group Housing Society, Vasundhara. Write a notice in not more than 50 words requesting the members to attend a meeting of the society to discuss the problem of irregular supply of drinking water to the residents.

Answer:

Lost and Found

These kinds of notices are put out by newspapers, community members, students, and management who have either lost someone or something or have found someone or something. The example below will give you a clear idea.

You have found an expensive geometry box in the school playground. Draft a notice in not more than 50 words for the school notice board. You are Raj/Rani, Class XII, Angel School, Faridabad.

Answer:

‍Academic and Cultural Events

These types of notices are usually drafted to inform students, memes, employees, or any group regarding an upcoming cultural event. Sports meet, competition, etc. The example below includes academic and cultural event notices.

You are the secretary of the history club of Vidya Public School. Draft a notice in not more than 50 words informing students of a proposed visit to some important historical sites in your city and write an answer in the notice.

Answer:

Literary Events / Training Sessions

Similar to academic and cultural events, literary events and training session notices inform the intended group about upcoming exhibitions, book fairs, tree plantation drives, etc. The examples provided below will give you all a clear idea.

Draft a notice in not more than 50 words for your school notice board informing the students about the sale of old sports goods at your school. You are Rohini / Rohan the secretary of the sports club of Alka Public School, Indira Nagar Faridabad.

Answer:

Warning/ Appeal

The notices include warnings or appeals by schools, societies, and government agencies. For example, a power cut notice in your area for a day or two. The examples provided below will give you all a clear idea.

Draft a notice in not more than 50 words informing the residents of a power cut for a few days for maintenance work.​

Answer:

Official Changes

This type of notice is issued to inform the audience about the official changes, like names, office locations, or any other legal information provided by the general public.

As Principal, ABC Public School, wrote a notice in about 50 words informing the students that with effect from the 30th of January, the school shall start at 9 a.m. instead of 8 a.m. Give reasons for the change.

Answer:

Notice Writing Examples

To understand the concept of notice writing, students can refer to the below-mentioned examples.

You are Dhruv / Nidhi, Student Editor of your school magazine, ‘The Buds’. Write a notice in not more than 50 words to be placed on your school notice board, inviting short stories, articles, poems, etc. from students of all classes for the school magazine. Give all the necessary details.

Answer:

The Cambridge High School, Washington

Date: April 9th, 2019

NOTICE

Inviting Ideas for School Magazine

This is to let all students in grades 5 through 12 know about the school publication known as the Buddies.  Any kind of idea, including essays, brief poems, illustrations, comics, and brief posters, is acceptable. 

Your teacher will choose the best pieces if you turn in your work. Remember to sign your name, class, roll number, and other information on your work. The deadline for submitting all of the work is May 10, 2019. You can speak with your class teachers for more information.

Nidhi

Editor The Buds Magazine ‍

You are Nitin/Nalini, Cultural Secretary, S.V.A. Public School, Jaipur. Your school is staging the play, ‘Shakuntalam’. Write a notice, to be displayed on your school notice board, mentioning the time, date, and the city theatre where the play will be staged. Invite the students and their parents to come and watch the play.

Answer:

SAV PUBLIC SCHOOL, JAIPUR

Date: January 29th, 2021

NOTICE

Invitation to the Play 'Shakuntalam'

This is to let all students know that on January 30, 2021, our school will host a play called Shakuntalam. At 1:00 p.m., the play will be performed in the community theatre. You must arrive at the teacher's by noon for the same, and all students and their parents are invited. Your particular class teacher will distribute the invitation card. 

Nitin

Some Tips When You Draft a Notice

There are a few things one should keep in mind when drafting a notice.

• The content of the notice must not exceed 50 words and should include all the required details.
• Notices, especially those meant for organisations, institutions, and government agencies, must be written in a formal tone.
• The layout and formatting depict professionalism, so follow the proper structure for notices.
• Try to use a passive voice.
• Distribute the notice timely so the recipient will have sufficient time to prepare for it.
• It is necessary to include a signature and designation in the official notice.

Just follow the format and be precise in what you want to communicate. This article also involves some interesting writing topics.

Practice Questions

List of all the topics for notice writing in English practice.

FAQs

What is notice writing?

Notice writing is a formal announcement, either in verbal or written mode, to provide important information to the required audience. The information is precise and often includes the date, venue, and time.

What is the correct format for notice writing?

The notice writing format includes the title and the content. The institution’s name, ‘NOTICE’, and date are included in the ‘TITLE’ section. The heading, content body, and signature are included in the content section.

What are the different topics of notice writing in Class 12?

The topics of notice writing can vary from drafting a notice for inviting magazine entries to providing excursion information, or it might be an official notice by the government or an organisation.

How do I download multiple examples of notice writing in PDF format for class 12?

To download the multiple examples of notice writing in PDF format for Class 12, students can refer to this link.