Letter of Complaint: Formal & Informal, Format, Examples & Practice Questions in PDF

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Complaint Letter Format, Examples, and Practice Questions

Received poor services from the company’s staff, saw garbage littering near your area, or there are many instances that you might want to draw attention to. The issue needs to reach the concerned authorities but you might not be able to contact them directly. For these scenarios, a letter of complaint is written to the concerned authority to take immediate and effective action. 

This article for the letter of complaint will include the format for CBSE Class 10 and 12 students, along with examples, tips, and some practice questions. 

S.No. Table Of Content
1 What is Letter of Complaint?
2 Letter of Complaint: Format
3 Letter of Complaint: Examples
4 Letter of Complaint: Guidelines
5 Letter of Complaint: Practice Questions
6 FAQs

Download the Letter of Complaint for CBSE Class 10 and 12 Practice Questions PDF.

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What is Letter of Complaint?

This type of formal letter is written to address any misdemeanours, unfairness, dissatisfaction, or unethical behaviour of any staff, product, service, or any other resource. The complaint can also be against an official accepting bribes, potholes on roads, system flaws, and insufficient medical care at the hospital. The complaint letter can be sent to the right department to bring their attention to the concern.

Writing a complaint letter can be the medium for citizens to raise their voices against the violations and injustice. CBSE has included the complaint type in Class 10 and 12 Letter Writing to help them learn the format and use it at the right time. 

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Letter of Complaint: Format

To secure complete marks in the writing section, students must follow the letter of complaint format on the exam paper. CBSE students can understand it better with the given examples. 

  • Sender’s Address: The letter starts with mentioning the address of the sender, the one who wants to file the complaint.
  • Date: Mention the date when you are writing the letter
  • Receiver’s Address: This section includes the address to whom the letter is addressed.
  • Subject: Describe the reason, or mention in a line the complaint is about
  • Salutation: Use “Sir/Madam” in a formal letter 
  • Body: The main content of the letter is mainly written in three paragraphs as explained below:
  • Introduction: As the title suggests you have to write the product/service details like its name, date, or location.
  • Complaint Detail: The next section includes issues regarding the product/service,and explain it in detail. 
  • Conclusion: List the solution you want. Include the necessary documents and invoices. 
  • Complimentary Closing: Conclude the letter with “Yours Faithfully” or  “Yours Sincerely”
  • Signature: Write your name in CAPITALS.

Letter of Complaint: Examples

  1. You are Divyansh/Divyanshi of C-25, Subhash Nagar, New Delhi. Recently, you purchased a colour TV which is not working properly. Write a letter of complaint to Messrs Frontier Electronics Corporation, Karol Bagh, New Delhi asking for its immediate replacement. Invent necessary details. (120 words)

C-25, Subhash Nagar, 

New Delhi – 110041 

12th January, 20XX 

The Manager, 

Messrs Frontier Electronics Corporation 

Karol Bagh, 

New Delhi – 115432 

Subject: Complaint regarding colour TV. 

Sir/Madam, 

I wish to draw your kind attention towards the purchase of a coloured B.P.L. T.V. from your shop vide cash memo no. 518 dated 30th December, 20XX. It worked very well for a few months but now it has started giving me a lot of problems. Its display is unclear and there is a black spot which appears on the right-hand side corner. Also, the TV takes more than the usual time to switch off and on and does so with a constant ‘whiz’ sound. 

Before purchasing you pleaded its durability, utility, and stability to be trustable but it seems it was only a bargain. You also provided me with a guarantee card in case of any issues. So, I request you to replace the television set at the earliest as it is under the stipulated guarantee period. 

Thank you. 

Yours faithfully, 

Divyansh/Divyanshi

  1. Last month you bought a 3G mobile phone with a year-long guarantee. Unfortunately, the set has developed a snag and is no longer working. Write a letter to the manufacturer's customer care manager complaining about the defective set and asking for a replacement. Quote the cash memo number, model and set serial number, and date of purchase. Invent other necessary details. You are Amit Chauhan, resident of 52, Rose Apartments, Rohini, Delhi-110085.

52, Rose Apartments, 

Rohini, 

Delhi-110085 

March 10, 20XX 

Customer Care Manager, 

Electronics India 

Subject: Complaint regarding defective 3G mobile. 

Sir/Madam, 

On February 5, 20XX I bought a Nokia 6610 mobile phone from your showroom vide voucher number A-1510. 

Unfortunately, the phone did not perform well because it was defective. I am disappointed because the display screen of the set has crashed and your product has dozed off into a permanent switch-off mode. 

To resolve the problem, I would appreciate it if your company would pick up the set, for free, and correct the defects if possible or replace the set as per the purchase terms. Enclosed herewith are the details of my cash memo, item code and warranty details.

Looking forward to an early redressal I will wait till two weeks before seeking help from a consumer protection agency. Please contact me at the above-mentioned address. Yours sincerely

Amit Chauhan

Letter of Complaint: Guidelines to Follow While Writing

There are a few guidelines that CBSE Class 10 and 12 students or anyone must follow while writing a Letter of Complaint. 

  • Keep the tone formal. Don’t use offensive language or words. 
  • Keep the objective clear and concise.
  • Mention the details like the address and introduction of the one authoring the letter.
  • Proofread the letter for grammatical errors.
  • If needed, attach the invoices or some important documents related to the complaint. 

Letter of Complaint: Practice Questions

List of all the topics for a Letter of Complaint in English practice.

Letter of Complaint Topics for Practice
The garbage bins in your locality have not been cleared regularly resulting in the
overflow of the garbage in the area. Write a letter to the Municipal Commissioner
of your city/town, complaining about the problem. Offer suggestions for the
removal and cleaning up of the place.
You are Shammi/Sapna, a 12 Mall Road, Agra resident. You have noticed that most
of the water taps in your colony keep leaking. Also, water drips from various joints in
the supply pipes. All these lead to a big wastage of potable water. Write a letter of
complaint to the Municipal Commissioner, Agra Municipal Corporation requesting
him to complete the necessary repairs.
You are Mukesh/Manju living at 7/31, Kamla Nagar, Kanpur. There are many stray
dogs in your colony. They chase vehicles, trouble strangers and sometimes bite the
children. They are a nuisance. Write a letter of complaint to the Municipal Commissioner,
Kanpur requesting him to instruct the concerned staff to take appropriate action.
You are Anand Kumar/Anant Kumari, Sports Incharge, Greenland Public School, Goregaon.
You ordered some sports goods from Bhalla Sports, Andheri, Mumbai. When the consignment
was opened you found that the contents did not tally with those you had ordered.
Write a letter of complaint in 120 – 150 words.
You bought a refrigerator two months ago from Mohan Sales, Ashok Vihar, Bangalore.
It has developed certain problems regarding its functioning. Cooling has stopped and it
is making a lot of noise. Write a letter of complaint to the Manager asking him for immediate
repair/replacement of the same. You are Sachin/Shashi, 61 Pratap Enclave, Bangalore. (100 – 125 words)
There is a garbage bin near your school gate. Most of the time it is overflowing. During the rainy
season, it stinks and invites a lot of flies. All this affects the healthy atmosphere of the school.
Imagine that you are the Principal of Sunflower School. Write a letter in 100-150 words to the
Municipal Commissioner, Agra Municipal Corporation requesting him either to ensure regular
cleaning or to get the bin removed to some other place.
Write a letter to the Deputy Director (Sales), NCERT, New Delhi, complaining about
the non-availability of textbooks.
Complain to the manager for the late delivery of goods and damage caused to the goods.
You are Shalini / Shashank living at 39, Kailash Colony, New Delhi. You have noticed that children
are working in tea stalls, begging at intersections etc despite laws prohibiting child labour. Write a
letter in 100-120 words to the Commissioner of Delhi Police, showing your concern about it
and requesting strict implementation of the law.
You are Keerti/Kartik of Flat No. 31, Station Road, Mumbai. Last month you bought an automatic ‘VIP’
washing machine from Messrs Rajneeti Electronics, Andheri (E), Mumbai. You find that the machine is
making an unbearable noise and its spinner is not working properly. Write a letter to the Sales Manager,
complaining about the machine and requesting him to replace the machine as it is very new and
within the guarantee period.

Answering Letter-writing questions in CBSE board exams isn’t difficult if the students understand the format and examples clearly. Try to include the listed questions for Letter to Complaint practice and revise regularly. 

FAQs

What is a Letter of Complaint?

A letter of Complaint is a formal letter generally written to the concerned person/authority to address any wrongdoing, malfunction, or injustice over a product/service.

Write a Complaint Letter Format?

The Complaint Letter for CBSE Board exams is written in the listed format.

Sender’s Address

Date

Receiver’s Address

Subject:

Salutation

Content Body (Introduction, Details of Complaint, and Conclusion)

Complimentary Greeting and Salutation. 

How to Complain about the CBSE School Collecting More Fees?

The person can write a Letter of Complaint to the CBSE Joint Secretary (Affiliation).

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