Invitations & Replies: Format, Types, Examples & Practice Questions in PDF

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Invitations and Replies Class 12 have been included in the CBSE curriculum to help students with their overall growth in academic life. Learning how to draft an invitation and what and how to reply when someone receives an invitation is essential if thinking about the future.

For example, a student receives an invitation to participate in the upcoming Olympiad exam and he/she has to RSVP as soon as possible, but replying here would require a certain format. 

The same goes when any student wants to invite his/her friends for a birthday bash, the invitation would follow a certain format too. This writing piece will cover all the important concepts from the meaning to the examples and practice questions.

Students can download this PDF for several invitations and replies class 12 writing samples and practice questions.

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Table of Contents

S.No. Table Of Content
1 Invitation
2 Structure of an Invitation
3 Types of Invitations
4 Replies
5 Types of Reply
6 Frequently Asked Questions
7 Practice Questions

Invitation

Requesting someone’s presence at an event or an occasion by sending a personal notice via a car or letter is the invitation. The event or an occasion can be a birthday party, wedding, school cultural program, or an office event. 

The invitation can be verbal too made via a voice call. The printed information on a card letter or verbal invitation will include every detail (time, place, venue, occasion type, host/inventor name). Based on the written type of invitation, it is divided into two categories: formal and informal.

cbse class 12 sabple papers

Structure of an Invitation

Types of Invitations

Invitations are of two types:

I. Formal Invitations

What is it?

Formal invitations can be in two forms, a card or a letter. These invitations are sent to a large number of people to invite them on occasions like birthdays, galas, inauguration ceremonies, and many more. This invitation addresses the event where a specific set of societal and cultural standards with an appropriate degree must be followed. The language must be formal and crisp and can be addressed to an individual in the formal letter format.

Structure of a Formal Invitation 

Card Format

Refer to the image below for the formal invitation card format class 12

Letter Format

Refer to the image below for the formal invitation letter format class 12

Techniques to Follow While Writing a Formal Invitation

  • Keep the language formal and courteous.
  • Give the date, venue, and time for the event.
  • Always write in the third person.
  • Use the simple present tense.
  • Avoid using abbreviations.
  • Enclose the invitation in a box.
  • Contact details for the event must be given at the end of the invitation, on the left side.
  • From the exam’s POV, the content must not exceed 50 words.

Examples of Formal Invitation

Your school, Bal Vidya Mandir, is planning to organize the Annual Sports Day on the school premises. Draft a formal invitation in not more than 50 words for the event giving all the essential details.

II. Informal Invitations

What is it?

Informal invitations unlike formal invitations are more personal and carry a friendly tone. These are sent when the person wants to invite someone to a get-together, party, anniversaries, and many more.  There is no need to maintain a particular structure but from the exam’s POV, there is a need for it. The context and the content depend on the kind of relationship and one’s vogue.

Structure of an Informal Invitation 

Techniques to Follow While Writing an Informal Invitation

  • Keep the language friendly but elegant.
  • Give the date, venue, and time for the event.
  • Always write in the third person.
  • Contact details for the event must be given at the end of the invitation, on the left side.
  • Write the content that showcases your enthusiasm.

Examples of Informal Invitation

You are Manoj Jha. On behalf of your parents, draft an informal invitation to be sent to your friends and relatives on the occasion of your brother’s sixteenth birthday.

Draft an invitation in 50 words to be sent to your cousin to invite him to the bachelor’s party that you will be hosting three nights before your wedding.

Replies

The response from the receiver to either accept or decline the invitation is labeled as a reply. In other words. A reply is a personal notice sent from the invitee to the individuals who have invited the said person for an event or occasion. A reply either confirms or declines the invitation sent by the host of the event. The tone of the reply is usually respectful, conventional, and polite.

Types of Reply

Responding to invitations are of two types:

I. Formal Reply

What is it?

This type of reply can be written in two forms, i.e., a card or a letter note. However, a card format is usually common among students. Formal replies are used to accept or deny invitations sent by schools, organizations, trusts, or sometimes even by family.

Structure

The reply can be of acceptance or declination. Here are the structures of both.

Acceptance

Declination

Techniques to Follow While Writing a Formal Reply

  • Keep the language formal in both the form of formal invitation replies, i.e., cards or letters.
  • In case of accepting the invitation, ensure the presence.
  • Give the reason for declining the invitation to the event.
  • Always write in the third person.

Examples of Formal Reply

Your friend, PV. Sathish has invited you to attend the wedding of his sister, Jaya. You find that you have an important paper for the pre-board examination on the wedding day. Thus, you cannot attend the event. Write in about 50 words a formal reply to the invitation expressing your regret. You are Puneet/Puneeta Vij, M-114, Fort Road, Chennai.

You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an invitation to attend a housewarming party hosted by your colleague.

II. Informal Reply

What is it?

This type of reply is commonly written in a note or letter. Informal replies are used to accept or deny invitations sent mostly by near and dear ones like friends and family.

Structure

The reply can be of acceptance or declination. Here are the structures of both.

Acceptance

Declination

Techniques to Follow While Writing an Informal Reply

  • Keep the language friendly and cordial.
  • In case of accepting the invitation, ensure your presence.
  • Give the reason for declining the invitation to the event.
  • Always write in the third person.

Examples of Informal Reply

You are Navita/Navtej. You have been invited to attend the wedding of your friend’s sister during summer vacation. Respond to the invitation, regretting your inability to attend it.

You are Aditya/Aditi. You have been invited to attend the wedding of your friend’s brother during Diwali. Respond to the invitation, regretting your inability to attend it in not more than 50 words.

FAQs

What is Invitation & Reply with Example?

Invitation is requesting someone’s presence for attendance or solicitation either in written format. The reply or the response to an invitation whether accepting or rejecting the invitation. You can understand it better with formal invitations class 12 example.

Invitation-

You are Shahneela/Sameer Malik living at No. 4, Zakir Bagh, Meerut. You and your friends decide to host a dinner to honor the teachers who have taught you in Class XII. Draft a formal invitation in not more than 50 words to all your teachers to a grand dinner at your residence.

Invitation to teachers

Respected Teachers,

You are all cordially invited to the dinner party by the class of 2012 as a sign of appreciation and honor for the significant sacrifice you have made to help us get to this point. We kindly ask that you arrive at No. 4 Zakir Bagh in Meerut at 6:00 p.m. to grace the evening. Your presence shall eagerly await.

Sameer Malik,

XII B.

Reply-

You have received an invitation to preside over the annual function of Goodwill Public School, Noida. But due to some urgent prior engagement, you have to decline the invitation. Send a formal letter of reply. You are M. Mohan, Secretary, M.D.B. International School, Delhi.

Invitation Letter

To

Goodwill public school

Noida

Sir,

Being invited to your school for your annual day of service as president is an honor. Your school has outstanding honor track academic, extracurricular, and athletic activities. So many of this school's graduates are succeeding in their careers. But I regret to inform you that due to the passing of my father, I was unable to attend the school's annual day event. Although it's an honor to be invited, I was unable to go.

When I received the chief guest invitation, I felt obligated.

Thank you

M. Mohan

Secretary, M.D.B International School,

Delhi

How can you define a response to an invitation?

The response irrespective of accepting or rejecting the invitation must be polite. In case of a formal invitation reply, mentioning the reason for rejection like “Due to prior commitment” is important.

How can we access more examples of Invitation and Reply for Class 12?

Students can practice many formal invitations and reply examples by practicing questions from this Class 12 PDF.

Practice Questions

List all the topics for the invitation and reply that students can use for their practice session.

Invitation and Reply in English Topics for Practice
Formal Invitation for Inviting Mary Kom as an Annual Day Chief Guest
Formal Invitation for Inviting Teachers to a Grand Dinner at your Residence
Formal Invitation Reply to Reject the Invitation to Preside over
the Annual Function Due to an Urgent Work
Formal Invitation for Inviting Parents and other Invitees and
Informing Them About the Indian Education Minister as a Chief Guest
Formal Invitation Reply to Accept the Invitation to Attend the Workshop in a School
Formal Invitation Reply to Accept the Invitation to Attend the Silver Jubilee Celebration in a School
Invitation Reply to Reject the Invitation to Attend Friend’s Brother’s Wedding during Diwali
Invitation Reply to Accept Attending Friend’s Post-Selection Party

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